What is Easy Mail Archive?
Overview
Easy Mail Archive is a cloud-based email archiving solution designed for businesses that need to store, search, and retrieve email communications reliably. Whether you are subject to regulatory requirements like GDPR, GoBD, or industry-specific compliance rules, Easy Mail Archive ensures that every email is captured, securely stored, and available when you need it.
Unlike simple email backups, Easy Mail Archive creates a tamper-proof, searchable archive of all incoming and outgoing messages. Emails are encrypted at rest, deduplicated to save storage, and indexed for fast full-text search. Your team can find any message in seconds - even across millions of archived emails.
Who is it for?
Easy Mail Archive is built for organizations of all sizes that need to retain email communications:
- Small and medium businesses that must comply with legal retention requirements (e.g., 6-10 year retention periods under German tax law)
- Regulated industries such as finance, healthcare, and legal firms where email retention is mandatory
- IT service providers and MSPs who manage email archiving for multiple clients through our reseller program
- Any organization that wants a reliable, searchable backup of all email communications
How it works
Easy Mail Archive integrates with your existing email infrastructure. There is no need to switch email providers or change your workflow. Emails are captured automatically through one of two methods:
- SMTP journaling - Your email server (Exchange, Microsoft 365, Google Workspace) sends a copy of every email to Easy Mail Archive in real time
- IMAP integration - Easy Mail Archive connects to your mailboxes and periodically fetches new messages
Once captured, each email is parsed, deduplicated, compressed, encrypted with AES-256, and stored securely in the cloud. Full-text search indexes are built automatically so your team can search across all archived messages instantly.
Key features
- Compliant archiving - Meet GDPR, GoBD, and other regulatory retention requirements
- Full-text search - Find any email by sender, recipient, subject, date, or body content
- Encryption at rest - All messages are encrypted with AES-256 before storage
- Multi-tenant isolation - Each organization's data is completely separated
- User access control - Assign roles and permissions to control who can search and view archived emails
- Audit logging - Track who accessed which messages and when
- Easy setup - Get started in minutes with guided onboarding
Next steps
Ready to get started? Head over to Creating Your Account to set up your Easy Mail Archive tenant and begin archiving.