Blog
Insights on email archiving, compliance, and data protection.
Archive an IMAP Mailbox (IONOS, Strato) for GoBD
How to archive email from IMAP mailboxes at IONOS, Strato, All-Inkl or Mailcow in line with GoBD: setup, limits and German retention periods.
Read moreArchive Outlook Email GoBD Compliant
Why Outlook's archive function and PST files do not meet GoBD, and how to archive Outlook email in a compliant, unalterable way.
Read moreAudit-Proof Email Archiving: What It Means in Practice
Audit-proof (revisionssicher) means complete, unalterable and verifiable. The criteria, the German legal basis and how EasyMailArchive meets them.
Read moreCloud Email Archive Hosted in Germany: What to Check
A cloud email archive hosted in Germany: legal basis under HGB, AO and GDPR, what to ask a provider, and how to set up without your own server.
Read moreEmail Archiving Cost: Pricing Models Compared
What email archiving costs for a small business in Germany: purchased licence, cloud subscription and Microsoft plans compared, with a worked example.
Read moreExchange Server Email Archiving Without an Archive Server
Archive email from an on-premises Exchange Server for GoBD: transport rule via PowerShell, import of existing mail over IMAP, retention settings.
Read moreGoBD Email Archiving: Requirements and Setup
What GoBD requires for business email in Germany, the retention periods under HGB and AO, and how to set up compliant archiving step by step.
Read moreGoogle Workspace Email Archiving for GoBD
Archive Gmail in Google Workspace under GoBD: routing rule, import of existing mail and why Google Vault does not replace an email archive.
Read moreMicrosoft 365 Email Archiving: Step-by-Step Guide
Archive Microsoft 365 and Exchange Online email to meet GoBD and German retention rules: transport rule, import of existing mail, retention.
Read moreWho Must Archive Email in Germany: Requirements
Which companies must archive email in Germany, which emails count, and how long to keep them under HGB and AO. Plus a setup that covers it.
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Email Archiving for SMEs: A Practical Getting-Started Guide
Email archiving is not just for enterprises. A step-by-step guide for small and medium businesses to set up compliant email archiving.
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Email Archiving for Healthcare: Protecting Patient Data
Healthcare organisations handle special category data under GDPR Art. 9. Learn how to archive emails containing patient data compliantly.
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The Digital Omnibus: How EU Regulatory Simplification Affects Email Compliance
The EU Commission proposed sweeping simplification in November 2025. Learn what the Digital Omnibus means for GDPR, NIS2, and email compliance.
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NIS2 and Email Security: What the EU Cybersecurity Directive Means for Your Business
NIS2 is the most significant EU cybersecurity regulation to date. Learn what it means for email security, archiving, and incident reporting.
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Microsoft 365 Compliance Center vs. Dedicated Email Archiving
Microsoft 365 offers compliance features, but are they enough? Compare built-in M365 archiving with dedicated solutions for true regulatory compliance.
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Email Archiving for Financial Services: DORA, MiFID II, and Beyond
Financial services face the strictest email archiving requirements. Overview of DORA, MiFID II, NIS2, and national regulator expectations.
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Email Archiving for Law Firms: Discovery, Retention, and Client Privilege
Law firms handle highly sensitive communications. Learn how to archive emails while protecting client privilege and meeting eDiscovery requirements.
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Email Backup vs. Email Archiving: Why Your Backup Is Not Compliance
Backups and archives serve fundamentally different purposes. Learn why your email backup does not meet GDPR, NIS2, or compliance requirements.
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Choosing an Email Archiving Provider: What to Look For
A comprehensive checklist for evaluating email archiving solutions. Compare providers across compliance, security, integration, sovereignty, and usability.
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GDPR vs. Retention Obligations: Balancing Email Archiving with the Right to Erasure
How to balance GDPR deletion rights with legal email retention obligations across the EU. Practical guidance from EDPB and CJEU case law.
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Cloud Email Archiving: Security, Sovereignty, and Compliance
Moving email archiving to the cloud? Understand data sovereignty, GDPR transfer rules, EU Data Act switching rights, and NIS2 security requirements.
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Email Archiving for Remote Teams: Compliance in a Distributed Workforce
Remote work created new email compliance challenges. Learn how to make sure all business communications are captured, archived, and compliant.
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How to Build a GDPR-Compliant Email Retention Policy
A step-by-step guide to creating an email retention policy that satisfies GDPR storage limitation while meeting legal retention obligations.
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ePrivacy Directive vs. GDPR: Which Rules Apply to Your Email Communications?
Two overlapping EU regimes govern email. The CJEU Inteligo Media ruling clarified their relationship. Learn which rules apply when.
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The EU AI Act and Email Processing: What Compliance Officers Need to Know
AI-powered email classification and monitoring may fall under the EU AI Act. Learn when email AI becomes high-risk and what obligations apply.
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DORA and Email Compliance for Financial Services
DORA requires financial entities to manage ICT risk including email systems. Learn about third-party provisions, incident reporting, and resilience testing.
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Email Archiving Requirements Across the EU: A Country-by-Country Overview
Email retention laws vary significantly across Europe. Compare requirements in Germany, France, Netherlands, Italy, Spain, Austria, and Switzerland.
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Email Archiving for Sole Proprietors and Tradesmen: A Real-World Example
How a self-employed painter uses email archiving to survive a tax audit, recover from a ransomware attack, and collect forgotten invoices. With concrete costs and licensing examples.
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Email Archiving for SMBs: A Real-World Engineering Firm Example
How a 25-person engineering firm uses email archiving to resolve project disputes, prevent knowledge loss when employees leave, and handle GDPR requests. With concrete costs and licensing examples.
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Email Archiving for Large Enterprises: A Manufacturing Company Example
How a 200-person manufacturing company uses email archiving for Legal Hold during lawsuits, M&A due diligence, and multi-site compliance. With licensing examples for the Enterprise plan.
Read moreProofpoint Email Archiving Alternatives: 5 Options for Teams That Want Less Weight and More Clarity
Looking for a Proofpoint archiving alternative? Compare lighter, more focused options for organisations that need email retention and discovery without a heavy enterprise stack.
Read moreEmail Archiving vs. Email Backup: What's the Difference?
Archiving and backup serve different purposes. Learn why you need a dedicated email archive even if you already have backups.
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Why Email Archiving Matters for Every Business
Email archiving is more than a legal requirement. It protects your business, simplifies audits, and preserves institutional knowledge.
Read moreGDPR and Email Archiving: How to Stay Compliant
Email archiving and GDPR can coexist. Learn how to balance data retention obligations with data protection rights under the GDPR.
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Email Archiving in Germany: Legal Requirements You Need to Know
German law requires businesses to archive emails for up to 10 years. Learn about GoBD, HGB, and AO requirements for legally compliant email archiving.
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