Easy Mail Archive Easy Mail Archive
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Everything You Need for Email Archiving

A comprehensive, cloud-native email archiving solution built for security, compliance, and ease of use. From automatic capture to courtroom-ready exports, Easy Mail Archive covers the entire lifecycle of your business email.
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Automatic Email Archiving

Every inbound and outbound email is captured and archived automatically through seamless SMTP integration. There is no manual effort, no forgotten messages, and no gaps in your archive.
  • Journal-based SMTP integration captures every message in real time
  • Intelligent deduplication eliminates redundant copies and saves storage
  • Zero configuration required on end-user mail clients
  • Supports Exchange, Microsoft 365, Google Workspace, and any SMTP-capable mail server
Automatic Email Archiving

Compliance & Retention

Meet your legal and regulatory obligations with configurable retention policies. Easy Mail Archive helps you stay compliant with GDPR, GoBD, and industry-specific regulations.
  • Configurable retention policies per organization, domain, or mailbox
  • Automated enforcement of minimum and maximum retention periods
  • Tamper-proof storage ensures legal admissibility of archived emails
  • Supports GDPR right-to-erasure workflows with proper audit documentation
Compliance & Retention

More Capabilities

Every feature you need for enterprise-grade email archiving.

Audit Logging

Maintain a complete, immutable audit trail of every action performed in the archive. Know exactly who searched, viewed, or exported emails and when.

  • Every search, view, export, and administrative action is logged
  • Role-based access control with admin, auditor, and user roles
  • Audit logs are immutable and tamper-proof
  • Export audit reports for internal reviews or regulatory inspections

PDF Export & Digital Signatures

Export archived emails as professionally formatted PDF documents, complete with digital signatures that guarantee authenticity and integrity for legal proceedings.

  • One-click export of individual emails or bulk selections as PDF
  • Digital signatures ensure document authenticity and integrity
  • Exported PDFs include full headers, body, and attachments
  • Suitable for submission as evidence in legal and regulatory proceedings

Cloud-Native Architecture

Built from the ground up on modern cloud infrastructure. Easy Mail Archive runs on Kubernetes with S3-compatible object storage, delivering high availability and automatic scaling.

  • Deployed on Kubernetes for automatic scaling and self-healing
  • S3-compatible object storage for durable, cost-effective archiving
  • Data stored exclusively in European data centers (EU sovereignty)
  • Encrypted at rest and in transit with TLS 1.3 and AES-256

SSO / OIDC Integration

Connect your existing identity provider for seamless single sign-on. Your team authenticates with the credentials they already use every day.

  • Native support for OpenID Connect (OIDC) and OAuth 2.0
  • Pre-built integrations for Azure AD, Google Workspace, and Okta
  • Compatible with any OIDC-compliant identity provider
  • Automatic user provisioning and group-based role assignment

Multi-Tenant Isolation

Each organization operates in a completely isolated environment. Separate databases, search indexes, and storage buckets guarantee that no data is ever shared or leaked between tenants.

  • Dedicated database and search index per tenant
  • Isolated S3 storage buckets with separate encryption keys
  • Tenant-scoped API keys and access tokens
  • No cross-tenant data visibility under any circumstances

Ready to Get Started?

Start archiving your business email today. Set up takes minutes, not days. Try Easy Mail Archive free for 14 days with no commitment.

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