Setting Up Email Journaling

What this does

Email journaling (also called BCC forwarding) makes your mail server send a copy of every message to Easy Mail Archive. Once configured, archiving is automatic — every email your organization sends or receives gets stored.

Your tenant's relay address is shown at Admin > Integrations > SMTP BCC Relay. It looks like this:

journal@{slug}.easymailarchive.com

The setup wizard in the app includes quick instructions for each platform, but this article goes into more detail.

Microsoft 365 / Exchange Online

1. Sign in to the Exchange Admin Center
2. Go to Mail flow > Rules
3. Click Add a rule > Create a new rule
4. Give it a name like "Easy Mail Archive"
5. Under Apply this rule if, select Apply to all messages
6. Under Do the following, choose Bcc the message to and enter your relay address
7. Click Save

Messages should start arriving within minutes.

If you prefer, you can also set this up via journal rules in the Microsoft Purview compliance portal under Data lifecycle management > Exchange (legacy) > Journal rules. The effect is the same.

Good to know

• You may need to add the relay address as a mail contact in Exchange Admin Center first
• Internal messages (user-to-user within your org) are captured too
• Most Microsoft 365 business plans support this

Microsoft Exchange Server (on-premises)

In the Exchange Admin Center:

1. Go to Mail flow > Rules
2. Create a new transport rule
3. Set it to BCC all messages to your relay address

Or via PowerShell:

New-TransportRule -Name "Easy Mail Archive" -BlindCopyTo [email protected] -Scope Global -Enabled $true

Works with Exchange 2013 and later.

Google Workspace

Google Workspace uses routing rules to achieve BCC forwarding:

1. Open the Google Admin Console
2. Go to Apps > Google Workspace > Gmail > Routing
3. Click Add another rule
4. Name it "Easy Mail Archive"
5. Under Messages to affect, tick Inbound, Outbound, and Internal sending
6. Under Also deliver to, add your relay address as a BCC recipient
7. Click Save

It usually takes effect within an hour, though Google says it can take up to 24 hours.

Postfix

Add this line to /etc/postfix/main.cf:

always_bcc = [email protected]

Then reload:

systemctl reload postfix

This sends a blind copy of every message handled by Postfix to your archive.

Mailcow

1. Open your Mailcow admin panel
2. Go to Configuration > BCC Map
3. Add a new entry with your relay address
4. Set the type to Sender BCC and apply it to all domains

Checking it works

After setting up the rule:

1. Send a test email from a covered account
2. Wait a couple of minutes
3. Search for it in Easy Mail Archive

If nothing shows up, double-check that the relay address is correct and that your mail server can reach easymailarchive.com on port 25.