Saved Searches | Easy Mail Archive

What Are Saved Searches?

Saved Searches let you store your most frequently used search queries so you can run them again with a single click. Instead of re-entering the same keywords and filters every time, you can save a search once and access it instantly from the Search page. This is especially useful for recurring tasks like weekly compliance checks, monitoring specific senders, or tracking project-related correspondence.

Saving a Search

To save a search, first run the query you want to save - enter your keywords, set any advanced filters (sender, recipient, date range, attachments), and execute the search. Once you see the results, click the Save search button in the toolbar above the results list.

A dialog will appear asking you to give your saved search a name. Choose a descriptive name that helps you remember what the search is for, such as "HR correspondence Q1" or "Invoices from Supplier X." Click Save to store the search. All of your current search parameters - keywords, filters, and date ranges - are preserved.

Accessing Saved Searches

Your saved searches are accessible from the Search page. Look for the Saved Searches section in the sidebar or dropdown menu. Clicking on a saved search immediately loads all of its stored parameters into the search form and runs the query, showing you up-to-date results based on the current archive.

This means saved searches are always "live" - they do not store a snapshot of results, but rather the query itself. Every time you run a saved search, it searches the current archive and returns the latest matching messages, including any emails archived since you last ran it.

Managing Saved Searches

You can manage your saved searches at any time. To rename or delete a saved search, navigate to the Saved Searches section and use the context menu (three dots) next to each entry. From there, you can:

Rename a saved search to update its label
Delete a saved search you no longer need

There is no limit to the number of saved searches you can create, but keeping your list organized with clear names will help you find the right one quickly.

Use Cases for Saved Searches

Saved searches are valuable in many scenarios:

Compliance monitoring: Save a search for emails matching specific regulatory keywords to review regularly.
Project tracking: Save a search filtered to specific team members and date ranges for ongoing projects.
Audit preparation: Pre-configure searches that match the scope of recurring audits so they are ready when needed.
Personal organization: Save common searches like "emails from my manager" or "emails with contracts" for everyday use.