IMAP Integrations

What the IMAP import is

IMAP mailboxes pulls existing emails from specific mailboxes into the archive as a one-off import. It is not continuous: after the import, new messages are only fetched when you sync again.

For continuous archiving of all mail, use the SMTP BCC relay where your mail server allows it. Typical uses for IMAP: importing existing mail, and mailboxes at hosters without a BCC rule. See also IMAP for hosted mailboxes.

Add a mailbox

1. Open Admin > Integrations and select the IMAP mailboxes card.
2. Click Add mailbox.
3. Enter Server (for example mail.example.com), Username and Password. If two-factor sign-in is on, use an app password.
4. Under Assign emails to, choose the assignment:
   • Create new user from username (default)
   • Create new group from username
   • an existing user or group
5. Click Test connection.
6. After a successful test, Add mailbox appears. Click it.

There is no port or protocol field. EasyMailArchive connects with IMAP over SSL on port 993. Servers that only offer STARTTLS on port 143 currently do not work.

If the test fails, Connection failed. appears with a Retry option.

Import and sync

• The import starts when you add the mailbox.
• EasyMailArchive reads all folders, including Sent, and skips messages that are already archived.
• Fetch new messages with Sync now. There is no automatic re-check.
• After changing the credentials, click Save & re-import.

The list shows each mailbox with the status Active or Error and the number of imported messages. Follow progress under Admin > Import Jobs.

App passwords

Some providers do not allow regular passwords for IMAP, especially with two-factor sign-in. Create an app password at the provider and enter it under Password.

Remove a mailbox

You can delete a mailbox on the integrations page. Emails already archived are kept.