Administration
User Management
Find users, change email, aliases, roles and groups, reset two-factor, and delete users.
Domain Management
Add, map and delete domains, activate domains found in mail, and assign unassigned addresses to users.
Security Policies
Control how users sign in: password, login codes, password reset, required TOTP, required SSO, portal auto-login.
IMAP Integrations
Archive any IMAP mailbox: add it, choose the owner, automatic sync, errors and removal.
Audit Logging
What the audit log records, how to filter it and export it as CSV.
Retention Policies
How long mail is kept, which rule wins, when the period ends, and when mail is deleted.
Groups and Permissions
Create groups, assign users, and configure domain or address-based message access in EasyMailArchive.
Rules and Filters
Exclusion rules skip mail from archiving. Retention rules set how long mail is kept. Conditions, wildcards and order.
Bulk Operations
Act on many messages or users at once: restore, legal hold, roles, groups, invites.
Support Access
Contact support from the app and let the support team into your archive for 7 days.
Legal Hold
Stop mail from being deleted: hold by address, hold single messages, or hold the whole archive.
Export and GoBD Tax Audit
Export the whole archive or the mail for a tax audit (GoBD Z3), and verify the export with the manifest.
Importing Existing Mail
Bring mail from before your archive started into EasyMailArchive, and follow imports under Import Jobs.
The Auditor Role
What auditors can see and do, and how to give someone the role.